Low cost HyFlex (simultaneous virtual/in-person) setting for small meetings

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The Japan Club resumed in-person meetings in November 2021, but many members preferred to participate in the club meetings online (on Discord). So, we quickly put together a low-cost HyFlex (simultaneous virtual/in-person) environment so that we can host club meetings for both in-person and online members.

Here is a quick overview of our HyFlex configuration.

  • We used Discord as our virtual platform. The other virtual platforms (such as Zoom, Teams, GHM etc) would probably have worked fine too. The fact that Discord has a browser-based interface was helpful since we couldn’t have installed it on the classroom computer.
  • If the classroom has standard lecture equipment (a computer station, a projector, and a projector screen), you will just need to purchase a webcam and a microphone-speaker.
  • We used Logitech Webcam C920 for visual and Jabra Speak 510 for audio. They were both not too expensive, but work amazingly well for a small meeting (probalby up to 15-20 ppl). See below for the current prices.

The actual cost of this setting was about $200. Here is more information about each equipment and its price.

  • Jabra Speak 510 UC Wireless Bluetooth Speaker (about $100)

    If you have extra money to spend, try Jabra Speak 710 (, which has a better audio reception. Also, you can use up to two Jabra 710 in the same room, which will significantly enhance the audio coverage in the room.

  • Logitech HD Pro Webcam C920 (about $60)

    Again, if you have extra money, try Logitech Brio (, which has a bit wider camera coverage (I think it covers up to the 90 degree image while C920 covers up to 78 degrees).

  • Amazon Basics Lightweight Camera Mount Tripod Stand With Bag (about $20)
  • USB Extension Cable (about $15 x 2)
    Extension cables are necessary to move the webcam and the microphone-speaker to the right position.


    Here is a quick walk-through video on how to set up a HyFlex environment. We didn’t use any fancy expensive equipments, but this configuration worked extremely well to have seamless interaction between in-person and virtual participants in the meetings.

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